Programme Administrator
Promotion of a Consistent Culture of Protection – Society of Jesus
Role Description
About the Society of Jesus:
The Society of Jesus, also known as ‘the Jesuits’ is a Catholic order of priests and brothers with presence in over 80 provinces and regions worldwide. Together with many lay co-workers, Jesuits work in a wide variety of ministries including education and scholarship, parishes, retreat and spirituality centres, interreligious dialogue, peacebuilding, social justice, ecology and refugee services. Jesuits draw on the rich tradition of Ignatian spirituality and reflection. We aim to be ‘contemplatives in action’ bringing our spirituality into the world, and working especially today with young people, those who experience exclusion and for care of creation.
About the Promotion of a Consistent Culture of Protection programme:
PCCP is an international programme of the Society of Jesus (‘the Jesuits’) which was established to work with Jesuit leadership in promoting a consistent culture of protection and safety for children and vulnerable adults in all communities, networks and ministries of the Society. PCCP reports to the Social Justice and Ecology Secretariat of the General Curia of the Society of Jesus in Rome. PCCP was established in 2018 and since then has baselined the state of protection within the Society, audited the implementation of standards for policies, training and safeguarding protocols and is currently engaged in the development and rollout of an international formation and training programme.
About the role:
The PCCP Administrator is a new position created to support the administrative activities of the PCCP Programme, and the PCCP Co-Ordinator and Assistant Co-Ordinator. The role reports directly to the PCCP Asssistant Co-Ordinator.
The role is initially a part time role and located in Dublin or Barcelona. The role requires flexibility in working both in the office, and remotely. The role is fixed-term for a 3-year period. The roleholder will be communicating with a wide range of stakeholders as part of the global programme. Minimum travel may be required.
Key responsibilities:
- Manage and maintain the PCCP team diary
- Management of all email communication to the PCCP mailbox
- Attend and minute all PCCP-related meetings
- Organise and support all PCCP meetings – both online and in-person, including hosting by zoom/MS Teams
- Organisation of PCCP advisory board meetings
- Development and booking of travel itineraries, including visa requirements associated with PCCP international travel for regional or conference meetings, conferences, leadership meetings, network meetings etc.
- Support in managing PCCP social media communications and other communications.
- Support in Creating/designing powerpoint presentations, spreadsheets, letters, and reports for PCCP
- Prepare documents/manuals for printing, proof reading and distribute printed materials
- Creation and maintenance of an online PCCP contacts database
- Management and refreshment of PCCP content online (web-page)
- Liaison with third party translators and suppliers
- Develop and implement office procedures and records systems
- Management of PCCP’s budget
This list is not exhaustive and other duties may be assigned as required to meet the business needs
Qualifications and Experience:
- Minimum of 5 years’ experience providing administrative support to senior level
- Demonstrable ability to use high level functionality of MS Office based IT systems (Word, Excel, Power Point, Outlook) and other communication platforms such as Zoom, MS Teams and Sharepoint. Use of apps that support transcription for on-line meetings.
- Experience planning, managing and executing meetings and events, including internationally
- Project management experience desirable, but not essential
- Fluent written and oral English language essential, fluent written and oral Spanish/French desirable
- Educated to degree level
Skills:
- Strong organizational and planning skills, with a systematic approach to getting things done to a high quality standard and on time
- Strong attention to detail
- Pro-active and able to take the initiative
- Effective listener and communicator; team player and able to build rapport with others
- Commitment to high quality work
- Team and collaborative working – able to work co-operatively cross culturally.
- Cultural sensitivity – recognizing the diversity of stakeholders and situations within a global programme
Values:
- Full commitment to human rights, including the elimination of all forms of violence against children and adults
- A passion and committment to safeguarding
- Respect for Ignatian values and principles
Salary: Non-profit rates commensurate with experience
Please email [email protected] with a full CV and a cover letter in English outlining your suitability for and interest in the role, highlighting relevant work experience. Shortlisting will apply.
Closing date for applications is Febraury 6th, 2024.
We are an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all.